{"id":53129,"date":"2021-06-09T12:33:40","date_gmt":"2021-06-09T17:33:40","guid":{"rendered":"https:\/\/alpessolutions.com\/productive-online-meetings\/"},"modified":"2022-06-03T17:28:49","modified_gmt":"2022-06-03T22:28:49","slug":"productive-online-meetings","status":"publish","type":"post","link":"https:\/\/alpessolutions.com\/en\/companies\/productive-online-meetings\/","title":{"rendered":"Productive Online Meetings"},"content":{"rendered":"<p><em>With the situation of the Pandemic, remote work and online meetings have become more than a fantasy, a reality.<br \/><\/em><\/p>\n<p>Many old companies have changed their way of operating. Technology areas asking for changes in their work methodology have taken on an essential role. Now, it is necessary to guarantee the operation of companies, even with people from the houses. This situation was a challenge for multiple companies since it imposed new work cultures and made us question how to measure employee productivity.<\/p>\n<p>One of the drawbacks in companies at the beginning of the pandemic was the unproductive meetings. Approximately 40% of the time it takes is lost since the meeting leader is extended at the time of speech and does not make decisions.<\/p>\n<p>When implementing the home office, these meetings can be extended for hours, and in the same way, they continue to be unproductive. We want to show the advantages of online meetings and specific tips to make meetings productive.<\/p>\n<p><img data-opt-id=1633760987  fetchpriority=\"high\" decoding=\"async\" class=\"aligncenter wp-image-52995 size-full\" src=\"https:\/\/ml5ajadsztyb.i.optimole.com\/w:auto\/h:auto\/q:mauto\/f:best\/https:\/\/alpessolutions.com\/wp-content\/uploads\/2020\/10\/Ventajas-de-las-reuniones-online-1024x608-1.jpg\" alt=\"Advantages of online meetings\" width=\"800\" height=\"475\" srcset=\"https:\/\/ml5ajadsztyb.i.optimole.com\/w:800\/h:475\/q:mauto\/f:best\/https:\/\/alpessolutions.com\/wp-content\/uploads\/2020\/10\/Ventajas-de-las-reuniones-online-1024x608-1.jpg 800w, https:\/\/ml5ajadsztyb.i.optimole.com\/w:300\/h:178\/q:mauto\/f:best\/https:\/\/alpessolutions.com\/wp-content\/uploads\/2020\/10\/Ventajas-de-las-reuniones-online-1024x608-1.jpg 300w, https:\/\/ml5ajadsztyb.i.optimole.com\/w:768\/h:456\/q:mauto\/f:best\/https:\/\/alpessolutions.com\/wp-content\/uploads\/2020\/10\/Ventajas-de-las-reuniones-online-1024x608-1.jpg 768w\" sizes=\"(max-width: 800px) 100vw, 800px\" \/><\/p>\n<h2>ADVANTAGES OF ONLINE MEETINGS<\/h2>\n<ul>\n<li><strong>It can be recorded:<\/strong> This function is beneficial not only as a testimony of the existence of the meeting but also in keeping track of the topics discussed and the decisions made.<\/li>\n<li><strong>Share documents and correct them as a group on the spot:<\/strong> This is vital value since information is accessed in real-time.<\/li>\n<li><strong>More fluid agendas:<\/strong> The invitation that the online format gives is not to waste time and go to the matter directly and establish agreements.<\/li>\n<li><strong>Speech control:<\/strong> With this, you can avoid interruptions when speaking as it allows you to mute microphones and even the video of each participant.<\/li>\n<\/ul>\n<h2>TIPS FOR MAKING PRODUCTIVE ONLINE MEETINGS&nbsp;<\/h2>\n<p><img data-opt-id=1678864897  fetchpriority=\"high\" decoding=\"async\" class=\"aligncenter wp-image-52994 size-full\" src=\"https:\/\/ml5ajadsztyb.i.optimole.com\/w:auto\/h:auto\/q:mauto\/f:best\/https:\/\/alpessolutions.com\/wp-content\/uploads\/2020\/10\/Tips-para-mejorar-tus-reuniones-online-1024x683-1.jpg\" alt=\"Tips to improve your online meetings\" width=\"800\" height=\"534\" srcset=\"https:\/\/ml5ajadsztyb.i.optimole.com\/w:800\/h:534\/q:mauto\/f:best\/https:\/\/alpessolutions.com\/wp-content\/uploads\/2020\/10\/Tips-para-mejorar-tus-reuniones-online-1024x683-1.jpg 800w, https:\/\/ml5ajadsztyb.i.optimole.com\/w:300\/h:200\/q:mauto\/f:best\/https:\/\/alpessolutions.com\/wp-content\/uploads\/2020\/10\/Tips-para-mejorar-tus-reuniones-online-1024x683-1.jpg 300w, https:\/\/ml5ajadsztyb.i.optimole.com\/w:768\/h:513\/q:mauto\/f:best\/https:\/\/alpessolutions.com\/wp-content\/uploads\/2020\/10\/Tips-para-mejorar-tus-reuniones-online-1024x683-1.jpg 768w\" sizes=\"(max-width: 800px) 100vw, 800px\" \/><\/p>\n<hr>\n<p><strong>1. PREPARE THE TOPIC<\/strong><br \/>It is important to know what topics will be addressed in the meeting in order to prepare the support for each topic. It is important to have a chat at the meeting to collect concerns from others and to be able to deal with them during the meeting.<\/p>\n<p><strong>2. SEND INVITATIONS<\/strong><br \/>Allows each member to organize their virtual schedule or calendar. It is common to see that these invitations include the code and the direct link to access the meeting.<\/p>\n<p><strong>3. PHYSICAL ENVIRONMENT<\/strong><br \/>There is nothing more uncomfortable than having background noises. It is essential to avoid this type of distraction, like having music at a high volume or any other noise that can disperse and negatively affect the participants.<\/p>\n<p><strong>4. SILENCED CELL PHONES<\/strong><br \/>It is common to have it on hand in an emergency in these cases. However, it is suggested that it be in silent or vibrating mode to avoid discomfort during the meeting.<\/p>\n<p><strong>5. SUITABLE PLATFORMS<\/strong><br \/>Platforms such as Zoom, Microsoft Teams, Hangouts, or skype are recommended since they are characterized by their stability, flexibility, practicality, and several presentations.<\/p>\n<p><strong>6. PREPARE PEOPLE<\/strong><br \/>The participants must know the duration and time of the meeting and the main topics to be discussed. In this way, you make sure that people are willing to participate.<\/p>\n<p><strong>7. COMPLY WITH THE ESTABLISHED SCHEDULE<\/strong><br \/>It is suggested that the meeting leader try to establish times for each topic to meet the established schedule.<\/p>\n<p><strong>8. DETERMINE THE LEADER OF THE MEETING<\/strong><br \/>The meeting leader may be the team leader or a rotating role depending on the issue at hand.<\/p>\n<p><strong>9. CONFIDENTIALITY<\/strong><br \/>Both in face-to-face and virtual meetings, there are aspects of confidentiality. It is essential that in this matter, the technology area guarantees aspects of data security and suggests the best technologies.<\/p>\n<p><strong>10. ILUSTRATE IDEAS<\/strong><br \/>It is recommended that the meeting be entertaining, rich, and dynamic. This can be achieved through visual, auditory, and kinesthetic manifestations. It is essential to make sure that your message reaches each participant. For them, you can ask questions such as How are we going here? Has point X been clear for the whole team? Please encourage them to participate and ask questions. The important thing is to make a meeting clear and concise.<\/p>\n<p><strong>11. SHOW DOCUMENTS<\/strong><br \/>Remember to have the documents or links to show in view, and do not forget to practice the screen sharing function. This will allow you to have a meeting with the minimum error.<\/p>\n<p><strong>12. TAKE NOTES<\/strong><br \/>Although the meeting is recorded, it is suggested to take notes and make a minute of the topics discussed, the decisions taken, and those responsible. This way you will have a better follow-up. It is advisable to have these notes on a shared system, be it the corporate server, Dropbox, or Drive, among others.<\/p>\n<p><em>If you want us to accompany you in this process of change, in Alpes Solutions you will find a group of professionals always ready to help, do not hesitate to <a href=\"https:\/\/alpessolutions.com\/en\/contact\/\">contact us.<\/a><\/em><\/p>\n\n<p><\/p>\n","protected":false},"excerpt":{"rendered":"<p>The current pandemic has done remote work and online meetings a reality, companies have changed their way of thinking and operating, and their technology areas have gained prominence. <\/p>\n","protected":false},"author":1,"featured_media":53004,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"inline_featured_image":false,"_joinchat":[],"footnotes":""},"categories":[67,68,69],"tags":[71,73,72],"class_list":["post-53129","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-companies","category-entrepreneurship","category-uncategorized-en","tag-digital-transformation-en","tag-remote-work-en","tag-technology-en"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.2 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Productive Online Meetings - tips ti achieve them | Alpes Solutions<\/title>\n<meta name=\"description\" content=\"Online meetings and remote work are a reality; companies must change the way they work with the help of technology.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/alpessolutions.com\/en\/companies\/productive-online-meetings\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Remote work today.\" \/>\n<meta property=\"og:description\" content=\"Given the current situation that affects the world, it is essential to start applying for remote work. 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